Attendance Guidelines

Children of school-age who are registered at a school must, by law, attend that school regularly. Regular attendance is important, not just because the law requires it but because it is the best way of ensuring that a child makes the most of the educational opportunities which are available to him or her. However, if your child is ill and absent from school, then parents are asked to take the following action:

Reporting your child’s Absence

If your child is unable to attend school you are required to inform the school by phoning 01954 780618 or sending an email to

Remember to tell us:

  • Your child’s full name
  • The date of absence
  • The reason for absence
  • Expected date of return (if known) please make contact daily until your child does return to school.

On your child’s return to school please confirm absence with a signed letter stating the reason for absence. Please feel free to copy our draft form, which you will find at the end of this information.

A note, email or telephone call is also required if your child is going to arrive at school after registration. If there is no note or if we are unable to authorise the reason for absence, the absence will count as unauthorised.

Authorised or Unauthorised?

The DfES Statutory definitions state:

These are all authorised:-

  • Illness
  • Emergency dental/medical appointments (make routine appointments after school or in the holidays)
  • Day of religious observance (agreed with religious leaders in the community)
  • Family Bereavement
  • Special occasions (at the Headteacher’s discretion)
  • Interviews/visits to secondary schools

These are unauthorised:-

  • Looking after brothers and sisters
  • Birthdays
  • Holiday
  • General trips such as shopping and helping at home
  • Truancy from lessons or school
  • Lateness
  • Running errands
  • Persistent minor ailments without the support of a doctor’s note.
  • Visits to the Airport

Unauthorised absences are truancy – when the school has not given permission for the child to be away. All absences are checked, followed up and actions taken if truancy is discovered. Condoned absence by a parent is a very serious matter and all schools are required to report these to the Local Authority. Unauthorised absences do not automatically become authorised by parents giving a note.

Holidays during term time

The regulations make it clear that parents do not have any right or entitlement to take a child out of school for the purposes of a term-time holiday. Headteachers may not grant any leave of absence during term time unless there are exceptional circumstances.

It is the decision of the headteacher as to what might constitute exceptional circumstances and each request for term-time leave will be considered on an individual basis. A headteacher will not accept as an exceptional circumstance the fact that a holiday is cheaper during term-time.


Children are expected to arrive in school in good time. The school day starts at 9.00 a.m. with morning registration. Students are expected to be ready to enter the classroom for morning registration when the bell rings at 9.00 am. The registers close at 9.15am.

Please Remember

  • Attendance and registration is a legal requirement
  • Parents are responsible for getting their children to attend school on a regular basis.

What does % of Attendance actually mean?

All schools are required to monitor the attendance record of every child. When a child’s attendance drops below 80% the Local Authority must be informed. If you would like further details on your child’s attendance record, please contact the School Office.

Attendance Over One School Year

Percentage Weeks absent from school
97% 1
95 2
90% 4
85% 5.5
80% 7.5